Tips for More Productive Medical Meetings

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Published: 19 Mar 2017      

Practically every job involves meetings. In the medical profession, these meetings may examine everything from job performance through to new treatment methods and ideologies. The key is to ensure these meetings serve at least one purpose. Otherwise, the entire time spent on them is wasted.

Here we are going to share a few tips that will help you make your meetings more productive.

Create an Agenda

It’s a simple step, but so many meetings move forward without any set agenda in place, which often leads to the meeting trying to confront too many issues at once or a complete loss of focus among participants.

A strong agenda will essentially round-up the key issues to be confronted by the meeting. It doesn’t need to be too complicated. In fact, in many cases, a bullet point list will do the job. The important thing is that it lends some structure to the session and that all points in the agenda are examined.

Be Exclusive

When arranging a meeting, remember that old adage that “too many cooks spoil the broth.” Really think about whether or not the people invited to the session actually need to be there. Will the presence of lower-ranked employees mean that some key issues can’t be covered for confidentiality reasons, for example?

Inviting the essential personnel will also ensure that the conversation stays on track and more issues get resolved. If need be, smaller meetings can be held to disseminate crucial information to others as needed, and those later sessions will be lent more structure due to the exclusivity of the original meeting.

Turn off the Technology

The only technological items that should be present in the meeting are those that are needed to actually present information. That means that all phone, laptops, and other devices should be left out of the meeting room.

This ensures that every participant is focused on the issues at hand, rather than getting distracted by emails or social media. Avoid the temptation to multitask, as you may end up coming across as rude, especially if your work distracts you from the points being made.

Create Buffers

In cases where multiple meetings need to be held, it always helps to have a buffer between each session to offer participants the chance to unwind, reflect on what was said in the previous meeting, and prepare for what needs to be confronted in the later one.

Without this buffer, you will find that meeting participants become less focused as the day goes on, resulting in lost productivity.

Conclusions and Follow Up

Any meeting you set up should have a defined end time, both because this helps people focus on the key issues and so that you have a timeframe to work towards.

Additionally, following up on the meeting’s key points is also important. Have somebody in place specifically to take notes so you can create minute meetings that can be sent to participants as a reminder of the topics covered and any courses of action that were agreed during the session.

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